MDSA Executive Committee Recruitment (2023/2024)
Application period: 30th June 2023 - 17th July 2023
Online interview confirmation period: 20th - 22th July 2023
Interview for EXCO 22/23(online): 28th August - 1st September 2023
Annual Grand Meeting: 24th September 2023 (Sunday)
Jobscopes
Central Executive Committee
President Elect
Assist the president in executing his/her obligations during the entire tenure
Capable of running the office with alliances of the president and manage non-urgent issues in the absence of the president (outstation)
Involved in understanding the management system of MDSA and work ethics of the association in all matters
Commence his/her role as the next President as soon as the current committee is dissolved during the AGM
Requirements
Able to work in MDSA for at least 3 tenures as president elect, president and immediate past president
Has leadership experience and willing to learn the management system of MDSA
Has good command in English and Bahasa Melayu
Willing to attend various MDSA events and affiliated associations’ meetings and events
2. Secretary
Maintain the general filing system, organise and file all correspondence
Provide professional official letters and documents needed for event and networking
Provide secretarial report and meeting minutes
Prepare documents needed for renewal of e-ROS
Other secretarial duties and assistance as needed by the president.
Requirements
Has good command in English and Bahasa Melayu
Familiar with Microsoft Word, Google docs and sheets, or is willing to learn and adapt accordingly
Preferably based in Klang Valley area
3. Assistant Secretary
Assist the secretary in executing his/her obligations
Write and proofread documents/posts prior to release and publications
Other secretarial duties and assistance as needed by the president.
Requirements
Has good command in English and Bahasa Melayu
Ability to proofread documents within manageable time
4. Treasurer
Oversee the management and reporting of MDSA’s finances. This includes bank account maintenance, monitoring financial transactions, budget planning, signatories of transactions, updating the financial standing to the committees.
Ensure a balanced financial position at the end of each term
Requirements
Has a high sense of integrity and honesty when managing the accounts and transactions
Experienced/have knowledge in managing bank account, budget planning, and transactions
Preferably based in KL
5. Assistant Treasurer
Assist the treasurer in executing his/her obligations
Collect and oversee every financial transaction together with the treasurer
Follow up on every treasury reports from each respective event
Requirement
Have basic knowledge in managing finances and accounts or is willing to learn
6. Auditors
Assess financial operations to ensure program can be carried out successfully
Audit and examine financial reports
Make sure receipts and financial recordings are genuine and accurate
Send the finalised financial recordings to President and Treasurer for quality control
Requirements
Has a high sense of integrity and honesty when auditing the accounts and transactions
General Executive Committee
6. Assistant International Liaison and Public Relations Officer
Assist the International Liaison Officer (ILO) to liaise with local, regional, international dental students societies and associations
Responsible for student exchange programs; bilateral exchange between countries
Engage our society with future collaboration opportunities with international societies
Assist ILO in promotion of events, and meetings by IADS
Attend IADS meeting whenever ILO is absent and unable to attend
Commence the role as International Liaison and Public Relations Officer the following term.
Requirements
Able to approach other dental societies with confidence
Good social skills and maturity in making decisions
Flexible in solving problems faced by Local Exchange Officers
Willing to learn the duties of ILO and commence his/ her role as the next ILO as soon as the current committee is dissolved during the AGM
7. Sponsorship and Marketing Officer
Actively engage and search for sponsorships from companies and organizations
Follow up closely thereafter with respective sponsor companies and organizations.
Ensure the terms and conditions stipulated between MDSA and the sponsors are met
To compile a report at the end of the term for documentation and for sponsors viewing
Prepare content of the sponsorship booklets to approach sponsors
Requirements
Experienced/knowledgeable in sponsorship matters, if not, eager to learn and improve his/her approach to sponsors
Preferably based in KL
8. Multimedia and IT Officer
Responsible in maintaining and updating the official MDSA website, Linktree and all related social media including Facebook, Instagram,Youtube Channel with relevant information, approved designs and event matters
Responsible for the technical team during MDSA events
Advise and work with the team in producing videos for MDSA when necessary including promotional videos or events
Able to use video editing software with proficiency such as Adobe After Effects, Capcut, Canva or Filmora
Requirements
Ability to use Video Editing softwares with proficiency (preferable)
Familiar/eager to learn the designing and management of a website
Willing to attend various MDSA events
Knows how to make engaging instagram and facebook stories
Owns multimedia equipment eg. Tripod/ Camera (preferable)
9. Academic and Research Officer
Responsible for the column “Interview with Experts” & future projects i.e. “Bite-Sized Learning with MDSA” “CBL with Experts”. This includes leading the team in arranging interviews with various experts and editing videos.
Liaison personnel between MDSA and MDA in coordinating events such as MIDEC & SCATE Mentorship Programme with the dental students in Malaysia
Responsible for managing and liaising together with the President with regards to local and international research initiatives and opportunities that can be offered to dental students in Malaysia.
Requirements
Proficient in English
Able to attend SCATE and MIDEC
Have basic knowledge in video editing
10. Events and Planning Officers
Coordinate all MDSA events with the oversight of the President
Spearhead the events, form and lead the Local Organizing Committee of each event
Advise Local Organizing Committee on the organization of events, seminars, itinerary, accommodations, promotions, sponsorships, secretariat works
Collect post-event secretarial and treasury report
Requirement
Versatile in ideas and handling situations during any event
11. Welfare and Advocacy Officer
Demonstrate initiative to promote the welfare of MDSA Privileged Members (PM)
Responsible for the privileged members system including PM benefits, PM discounts, PM Membership Status, PM point system, neat organization system of PM from each university
Represent the interests of MDSA members in legislative and regulatory issue along with the President
Requirement
Familiar with Microsoft Excel spreadsheets/ Google sheets or other documentation applications
Able to work efficiently during the registration of any event
12. Chief Editor
Responsible for the designs and creations of all MDSA publications, banners, posters, photos, etc throughout the entire tenure
Responsible for the production of the annual MDSA newsletter
Requirements
Ability to use photo editing software such as Adobe Illustrator, Adobe Photoshop, etc
Ability to work within rational given time
How to apply?
Read through the job scopes
Fill in the application form
Wait for confirmation email from MDSA
Attend the online interview session
Any inquiries :
Email to presidentelect.mdsa@gmail.com or contact us through our social media platforms.
GENERAL RULES & REGULATIONS
1. Membership
1.1.Upon verification, only members who are enrolled in full-time undergraduate dental course are allowed to run for any committee position in the MDSA during the AGM.
1.2. Non-Malaysian dental students studying in Malaysian Dental School are allowed to run and hold non-Central Executive Committee positions ONLY.
1.3 Malaysian dental students who are studying in foreign dental schools ARE NOT allowed to run or hold any position in MDSA.
1.4 Eligibility for MDSA Committee
a. Candidates running for the Central Executive Committee (CEC) and General Executive Committee (GEC) positions must have no less than one year of remaining studies except the position of President-elect and Assistant liaison and public relation which must have no less than two years of studies.
b. Candidates for President-elect must have served one full term on the MDSA Committee, before being appointed as the next term's president, hence the requirement of having no less than two years of studies.
c. The Immediate Past President shall not be elected. They will be appointed for the term of one year at the end of their term as President.
d. No more than three committees (CEC and GEC) shall come from the same dental school. In situation where three committees from the same school have been elected to positions, the fourth candidate automatically loses his candidacy.
2. Committee
The MDSA Committee consists of three subgroups: Central Executive Committee, General Executive Committee and Appointed Executive Committee.
2.1 Central Executive Committee consists of President-elect, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer and Auditors.
2.2 General Executive Committee consists of Assistant International and Public Relation Officer, Sponsorship and Marketing Officer, Multimedia and IT Officer, Academic and Research Officer, Events and Planning Officers, Welfare and Advocacy Officer, and Chief Editor.