JOBSCOPES
know your future roles!
Central Executive Committee
1.0 President Elect
Job Scope:
Assist the President in fulfilling responsibilities throughout the tenure.
Handle non-urgent matters in the absence of the President (e.g., while outstation).
Learn and understand MDSA’s internal management system and work ethics.
Assume the role of President immediately after the dissolution of the current committee during the Annual General Meeting (AGM).
Requirements:
Able to commit to at least three consecutive tenures (President Elect, President, Immediate Past President).
Has leadership experience and a willingness to learn the MDSA management framework.
Good command of English and Bahasa Malaysia (preferable).
Willing to attend MDSA events and engagements with affiliated associations.
2.0 Secretary
Job Scope:
Maintain the general filing system, organise and file all correspondence.
Provide professional official letters and documents needed for event and networking.
Provide secretarial report, meeting details and meeting minutes.
Prepare documents needed for renewal of e-ROS.
Uphold the main point of communication between MDSA and all external parties via email.
Proofread all documents and materials released by MDSA.
Prepare some social media captions.
Assist in the planning and execution of events as needed.
Other secretarial duties and assistance as needed by the president.
Requirements:
Has good command in English and BM (preferable).
Familiar with Microsoft Word, Google docs and sheets, or is willing to learn and adapt accordingly.
Preferably based in KL or willing to travel.
Highly organised and detail-oriented.
3.0 Assistant Secretary
Job Scope:
Support the Secretary in daily responsibilities.
Write and proofread documents or social media posts before publication.
Requirements:
Good command of English and Bahasa Malaysia (preferable).
Able to proofread documents within a reasonable timeframe.
4.0 Treasurer
Job Scope:
Oversee MDSA’s financial management and reporting.
Maintain the association’s bank account, monitor transactions, and plan budgets.
Prepare financial reports monthly and at the end of the term.
Ensure MDSA maintains a balanced financial position.
Requirements:
High integrity and honesty in handling financial matters.
Experience or knowledge in account management and budgeting is preferred.
Preferably based in Kuala Lumpur.
5.0 Assistant Treasurer
Job Scope:
Assist the Treasurer in managing financial responsibilities.
Record and oversee financial transactions alongside the Treasurer.
Follow up on event-specific financial reports.
Requirements:
Basic knowledge of financial management or willingness to learn.
6.0 Auditors
Job Scope:
Audit MDSA’s financial operations to ensure accuracy and compliance.
Review financial reports and receipts.
Submit finalised financial records to the President and Treasurer for final review.
Serve as a flexible support team within the association.
Assist any committee or officer requiring help.
Requirements:
High level of integrity and honesty in financial auditing.
General Executive Committee
1.0 Assistant International Liaison and Public Relations Officer
Job Scope:
Assist the International Liaison and Public Relations Officer (ILO) to liaise with local, regional, international dental students societies and associations
Responsible for student exchange programs; bilateral exchange between countries
Engage our society with future collaboration opportunities with international societies
Assist ILO in promotion of events, and meetings by International Association of Dental Students (IADS)
Attend IADS meeting whenever ILO is absent and unable to attend
Commence the role as International Liaison and Public Relations Officer the following term.
Requirements:
Able to approach other dental societies with confidence.
Good social skills and maturity in making decisions.
Flexible in solving problems faced by Local Exchange Officers.
Willing to learn the duties of ILO and commence his/ her role as the next ILO as soon as the current committee is dissolved during the AGM.
Possess strong organisational skills.
Proficient in basic documentation and proofreading, including drafting proposals and official letters.
2.0 Sponsorship and Marketing Officer
Job Scope:
Actively seek sponsorships from companies and organisations.
Maintain professional follow-ups with sponsors throughout the partnership.
Ensure all terms and deliverables agreed upon with sponsors are fulfilled.
Compile a sponsorship report at the end of the tenure for records and sponsor review.
Prepare sponsorship booklets and proposals for sponsor engagement.
Manage Kedai MDSA and oversee customer orders and sponsor satisfaction.
Requirements:
Experience or keen interest in sponsorship management.
Preferably based in Kuala Lumpur.
Willing to attend frequent face-to-face meetings with sponsors.
3.0 IT and Multimedia Officer
Job Scope:
Maintain and update the MDSA official website and social media platforms (e.g., Facebook, Instagram) with relevant content and event promotions.
Create video content when necessary, including promotional or event highlight videos.
Requirements:
Proficient in using video editing software.
Willing to learn web design and content management systems.
Available to attend MDSA events for content capture and updates.
4.0 Academic and Research Officer
Job Scope:
Lead the "Interview with Experts" column, including arranging interviews and managing podcast production.
Act as liaison between MDSA and MDA to coordinate initiatives such as MIDEC and the SCATE Mentorship Programme.
Support the President in managing research-related initiatives, both locally and internationally.
Requirements:
Proficient in English.
Professional and courteous when interacting with experts.
Able to attend events like SCATE and MIDEC.
5.0 Events and Planning Officers
Job Scope:
Coordinate all MDSA events in collaboration with the President.
Lead and form the Local Organising Committee (LOC) for each event.
Advise LOCs on organising seminars, logistics, accommodations, promotions, and sponsorships.
Collect post-event secretarial and treasury reports for documentation.
Requirements:
Creative and adaptable in handling event-related challenges.
6.0 Welfare and Advocacy Officer
Job Scope:
Organise initiatives to enhance the welfare of MDSA Privileged Members (PM).
Manage the PM system, including benefits, discounts, membership tracking, and organization by university.
Advocate for MDSA members in regulatory and policy matters, alongside the President.
Requirements:
Familiar with Microsoft Excel, Google Sheets, or other documentation tools.
7.0 Chief Editor
Job Scope:
Design and produce all MDSA publications, posters, banners, and promotional materials.
Oversee the production of the annual MDSA newsletter.
Requirements:
Skilled in photo editing software such as Adobe Illustrator, Photoshop, or equivalent.
Able to meet deadlines and produce quality content within a reasonable timeframe.